IMPORTANT! This is the process for odometer entry. Please familiarize yourself with the following:


SFM uses odometer readings reported from the Geotab telematics for all vehicles that have a GO9 device installed. Users will no longer be able to enter or edit odometer readings in CARS for any vehicle that has a telematics device. 


If a manual adjustment or odometer entry is necessary, the information must be entered into the Odometer Upload Review sheet. SFM will update readings in CARS as needed. 


Links to filtered views for each agency can be found in the Geotab Odometer Offsets - Monthly Agency Entry article.


SFM is also capturing and recording electric miles driven. The "electric miles" are calculated using the Geotab telematics system. For EV (full battery electric vehicles), all miles driven are electric miles. For PHEV (plug-in hybrid electric vehicles), the electric miles are calculated from the consumed kWh by using the consensus MPGe coefficient for the vehicle. These electric miles are uploaded into CARS via the Geotab odometer upload process each month.


Key Points:

  1. Agencies will no longer be able to enter or adjust any odometer entry in CARS for a vehicle that has a telematics device; those without active devices will still need a manual odometer entry in CARS.
    • These are identifiable in CARS by an active telematics serial number
  2. The new process is outlined in the webinar that was held on 9/12/23, New Odometer Upload, Review, and Offset Process, the slides with notes can be downloaded to follow along.
  3. Modifications to an odometer reading for these vehicles should be submitted following the Odometer Offset Process (The Offset sheet is updated after the odometers have been uploaded in CARS).
  4. Questions regarding odometer readings for these vehicles should be directed to the FAST Team, dpa_sfmtraining_support@state.co.us. 
  5. Questions regarding typical billing related items should still be relayed to the Billing Team,dpa_sfmbilling@state.co.us. 
  6. SFM is actively working to include the electric mileage in related reports in CARS. This statement will be updated once complete. 

You may remember a similar webinar that only applied to PHEV/EVs. That webinar is found below and has been superseded by the webinar listed above.

New Odometer Entry Guidelines Webinar:

If you would like to navigate to a specific section in the webinar, refer to the list below for the times of different sections.


  1. What has changed?: 0:26
  2. Odometer Process: 2:22
  3.  Process in CARS (examples of error messages): 4:15
  4. Process in Odometer Upload sheet: 11:28