SFM has transitioned the Additional Vehicle Request, the EV Waiver, and the Alternate Fuel Vehicle review into a single process, the Fleet Ordering Support System, aka FOSS. Please refer to the instructions in the Fleet Manager Training document. For additional guidance, you can also review the FOSS training segment from the October 2026 MVAC meeting.

The FOSS system will be used to submit vehicle requests, regardless of the type of request. There are 2 types of requests in the system, an Additional Vehicle Request, aka an AVR, and a request to replace a current vehicle, which is on the list of vehicles identified annually and listed on the JBC-approved list.

If it is not clear if your request qualifies as an additional vehicle request, consider the following:

  • Have you added a new program or department to your agency?
  • Has there been an expansion resulting in a new need for an additional vehicle?
  • Is there a specific requirement for an extra vehicle that isn't a replacement?
  • Do you have documentation (e.g., House, Senate, Long Bill, Decision Item, or an awarded grant) mandating a new program or vehicle that necessitates an additional vehicle?

If you answered yes to any of these questions, please submit your request as an Additional Vehicle Request (AVR). If it is still not clear which type of request you need to submit, please contact dpa_newvehicle@state.co.us.

Replace Current Vehicle:

Before you begin the submission in the FOSS form, it will be beneficial to have the License Plate of the vehicle you intend to replace readily available, as you will select it from a dropdown list. If you happen to know that the vehicle you are requesting the replacement for will be swapped, you can also submit the Swapped License Plate during this process. 

Additional Vehicle Request:

All Additional Vehicle Requests require approval from the Governor’s Office of Payroll and Budget and the DPA Budgetary Authority. Before you begin your request for an Additional Vehicle, be sure to complete and print to PDF the Additional Vehicle Request (AVR) Form (the form will automatically download and must be completed in Excel). You will also be asked to justify the Additional Vehicle Request and to upload supporting documentation (e.g., House, Senate, Long Bill, Decision Item, an awarded grant, etc.). Preparing these forms and having them completed and ready to upload will save you time when completing the FOSS form.

After Submission:

The Fleet Ordering Support System form/process is new, and therefore, the status tracker is still in development. Once the tracker is ready, a link to the status tracker will be provided, and the links to the agency sheets below will be recreated (the list of agencies is being retained as placeholders):

  • CDA
  • CDE
  • CDEC
  • CDHE
  • CDHS
  • CDLE
  • CDOC
  • CDOT
  • CDPHE
  • CDPS
  • DMVA
  • DNR
  • DOLA
  • DORA
  • JUD

If you still have questions, please reach out to the VAT at dpa_newvehicle@state.co.us.