It is an Auditor requirement that State Fleet Management inventory all the vehicles in the fleet once a year. The Auditors require that each vehicle be physically checked and accounted for. Physical Inventory is typically performed toward the beginning of each Fiscal Year. As of FY 2025, a review of the Geotab Physical Inventory Dwell Report is required for vehicles with a telematics device installed.

Please verify the following information:

  • VIN, Plate, and Asset match Excel sheet
  • Physical address
  • Run and review the Geotab Physical Inventory Dwell Report for vehicles with a telematics device installed
    • Verify the Physical Address matches the Dwell Report
    • Provide an Explanation if they do not match
  • Verify that the vehicle has a current registration card and proof of insurance is in the vehicle
  • Type the name of the person inspecting each vehicle
  • Vehicle Coordinator signature (typing the signature is fine) in Excel at the bottom and return in Excel format to dpa_mvac@state.co.us. Please include Fleet Coordinators Address
Due to MyGeotab report limitations, if your fleet has more than 100 vehicles, please be sure and run a separate report for each unit. You can watch the Applying Group Filter video below if you need assistance selecting each unit individually.